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ProCard

The University offers the Procurement Credit Card (ProCard) as a payment option for the purchase of commodities up to the standard limit. The ProCard is available to campus members upon recommendation of their Approving Administrators. The ProCard should be used as the first payment option to achieve cost savings and improve processing time.

Below you will find information regarding the ProCard Application Process:

ProCard Handbook & Forms 

• ProCard Handbook
• Campus Software and Cloud Services Policy
• ProCard Reconciliation Guide
• U.S. Bank Dispute and Fraud Process Information 
• ProCard Cycle Date Calendar FY 24-25
• ProCard Cycle Date Calendar FY 25-26
• ProCard Hospitality Checklist 
• How to Track the Status of ProCard Reconciliation in Adobe Sign 

The Following Forms Are Located On the Campus Forms Gateway: 

• Gift Card Acknowledgment Form
• Lost Receipt Form 
• ProCard Application
• ProCard Printshop Waiver Form
• ProCard Reconciliation and Approval Form
• ProCard Revision Form 
• ProCard Software Waiver Form 
• ProCard Temporary Limit Increase Form 

Training Recordings 

Gift Card Process

Please be advised gift cards can only be purchased via ProCard. The video below outlines the documents required before purchasing a gift card and the documents needed at ProCard reconciliation.

Gift cards that will be handed out over the course of a period of time (span of months, semester, fiscal year) need to have a note on the statement description or the receipt indicating when the ProCard Technician should expect to receive the Gift Acknowledgement Form and confirmation the gift cards are in a secured locked drawer.